A Comprehensive Guide to GST Refund of ITC for Unreflected Invoices in GSTR-2A

Indian Goods and Services Tax (GST) regime came into existence with a vision of bringing the indirect tax regime to unity by charging a broad category of taxes charged by the central government and the states. The salient feature of the GST regime is the Input Tax Credit (ITC) regime under which tax incurred on inputs is to be utilized in order to offset the tax levied on the outputs. This helps to alleviate the tax incidence on business to a large extent. Nevertheless, businesses have to deal with cases where some pending bills fail to appear in GSTR-2A, auto-populated statement of inward supplies. This is inconvenient, particularly while claiming ITC. The mechanism of GST refund of ITC for unreflected invoices in GSTR-2A, bills not appearing in GSTR-2A will be discussed here, its merits and demerits, and process.

GST Refund Process of ITC on Unreflected Bills

GSTR-2A is an auto-drafted return and consists of all the inward supplies received by the taxpayer who is a supplier taxpayer. The credit consists of all the purchases, which are done by the taxpayer from other GST-registered parties, and they are utilized as ITC. On some occasions, though, certain invoices fail to appear in GSTR-2A, even if they are genuine invoices under GST. It may be due to some reasons such as the untimely filing of the returns by the supplier, mismatch of the GSTIN, or invoice details mismatch. It may be challenging for the taxpayers to avail of ITC on these invoices.

ITC refund procedure in case of unreflected invoices includes claiming refund under Section 54 of Central Goods and Services Tax Act, 2017. The taxpayer will be eligible for refund if input tax credit on unreflected invoices is paid in cash or due to discrepancy between GSTR-2A and GSTR-3B filed by the supplier.

Benefits of GST Refund in case of Unreflected Invoices

Ensures Taxpayer Liquidity: By far, the most significant benefit of refunding unpaid bills under GST is that it forces the taxpayers to become liquid. Without ITC refund, companies can lack cash flows, which can jeopardize their business. With the utilization of benefits of claims of refunds, companies can break through their liquidity problem and have smooth business.

Supports Business Growth: The factor of refund recovery against non-replied bills does not expose companies to low cash positions due to postponed input credit postings. It is a zone where companies can look for growth without considering the implications of unrecovered ITC on their till.

Ensure Improved Compliance: Where the refunds are being applied to unpaid unreckoned invoices which are due to the taxpayers, it imposes improved compliance in the GST chain. Suppliers will be more likely to provide accurate information within their GST returns and businesses will be more careful about their procurement being properly reflected through the system.

Reduces Taxpayer Burden: GST refund on unreflected bills reduces taxpayer burden in the truest sense of the term because the companies are not being penalized for an act which is beyond their control even though they are legally required to do so. GST refund on unreflected bills relaxes businesses that have already taken delivery of their purchases but cannot claim ITC due to technical or administrative intricacies.

Taxpayer Confidence in the System: With a smooth process of refunding on unreflected bills, businesses can have increased faith in the GST system. It assures them that the system picks up and corrects mismatches, thereby making the broader tax culture more reliable.

Weaknesses and Limitations of GST Refund for Unreflected Bills

Though the process of claiming GST refund on unreflected invoices has several benefits, there are a few cons and challenges to be remembered.

Long and Protracted Process: A GST refund is a time-consuming and long process. It involves the taxpayer in furnishing detailed documentation, such as proof of payment, supplier information, and proof of mismatch between GSTR-2A and GSTR-3B. When it comes to taxpayers with heavy transaction volumes, the refund procedure becomes even tiresome.

Uncertainty about Refunds: Even after filing a refund application, sometimes the waiting period for refund becomes unnecessarily long and uncertainty about refund. This introduces business financial uncertainty which might not be healthy for it, especially for SMEs since they could not adapt to unnecessary delay.

GSTR-2A vs. GSTR-3B mismatch: Mismatches between GSTR-2A and GSTR-3B data are perhaps the most prevalent problem faced by enterprises. Despite the fact that GSTR-2A is auto-populated using the supplier's GSTR-1, there remains a likelihood of delay or incorrect filings by the supplier. The mismatches will be inconvenient to taxpayers as they will have to wait for refund or will be compelled to seek mismatches to be corrected by way of more paperwork.

Effect of Defaulting Supplier: If the supplier fails to file GSTR-1 or fails to display correct data in GSTR-2A, the taxpayer will not be able to claim ITC. The taxpayer is thus forced to chase the supplier, and this might lead to delay.

Audit and Scrutiny Risk: Taxpayers can be placed under greater scrutiny when they request refunds by the tax department. The refund process can be a determining factor for audits or investigation into business records, particularly if there is something suspicious in GST returns. It would result in additional administrative cost, burden, and even penalty.

Conclusion

Finally, the ITC refund process of unreversed invoices in GSTR-2A is a natural process in which businesses recover the tax paid on inputs and thus maintain their liquidity and financial position. Though the process carries some advantages like relief in cash flows and increased compliance, the process carries some disadvantages like complexity, delay, and mismatch of GSTR-2A with GSTR-3B. Companies need to be careful, maintain records in proper order, and adhere to the refund process in the correct manner for the process to go on smoothly without any trouble. Keeping the issue in mind, the refund mechanism avoids companies from being loaded with unclaimed ITC, thus making the GST system operational and transparent.

Suggested Read: How to Claim GST Refund on Supplies to SEZ Unit or Developer Without Tax Payment

FAQs

Can a company avail ITC if the invoice is not visible in GSTR-2A?

Yes, it may be possible that companies can avail ITC on invoices which are not appearing in GSTR-2A by filing an application for the refund where only tax amount has been paid and also if proper returns have been made by the suppliers.

When can one anticipate receiving a GST refund on unbilled invoices?

Time needed to resolve a GST refund also varies depending on how complicated the case is and depending on how busy the tax authorities are. It will take anywhere from several weeks to several months.

What are the documents to be filed for GST refund in case of unreconciled bills?

Bills, proof of payment, supplier details, and communications indicating mismatches between GSTR-2A and GSTR-3B will have to be filed by companies.

What if the supplier never submits GSTR-1?

If the supplier fails to submit his GSTR-1, then invoices won't be reflected in GSTR-2A, and the business cannot claim ITC. The taxpayer will have to reclaim from the supplier or claim refund under Section 54.

Is there any fine that must be paid to make a claim for the recovery of a GST refund on unreﬂected invoices?

As the claim is a valid one as it is based on supporting documents required, fines should never be present. The threat of fraud penalties and prosecution is present.