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March 21, 2023

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Registration and login on GST e-invoice portal: FAQs

GST e-Invoice Portal Registration and Login: FAQs

If you’re new to GST e-Invoice Portal Registration and Login, the process may seem confusing. You may wonder where to register or what details you need. This guide explains everything in a simple manner.

What is the GST e-Invoice Portal?

It helps eligible businesses share their invoice details online. Once the details are checked, the system creates a unique number and QR code for the invoice.

The GST system provides access to multiple authorised IRPs. The government’s e-invoice guide explains that eligible taxpayers can register on any authorised IRP before reporting e-invoices.

You can check e-invoice enablement and related services through the official GST e-Invoice Portal

Who Needs to Use the e-Invoice Portal?

e-Invoicing applies to businesses covered by the government’s rules. The notified turnover limit was reduced to ₹5 crore from 1 August 2023 for eligible taxpayers. The limit is based on aggregate turnover as prescribed under the rules.

However, crossing the turnover limit does not mean every business automatically has to use e-invoicing in every situation. Certain businesses and transactions may be covered by exemptions.

Point	Details
e-Invoice system	Used for reporting eligible invoices
Turnover limit	₹5 crore and above, as applicable under the rules
Main identification	GSTIN
IRP output	IRN and QR code
Registration	One time onboarding on an authorised IRP

How to Register on the GST e-Invoice Portal

Step 1: Check Your Status

First check if your GSTIN is enabled for this service. You can check the status on the GST portal.

If an eligible taxpayer is not enabled, the government guide also provides for self-enablement through the e-invoice portal.

Step 2: Choose an Authorised IRP

Eligible taxpayers can use an authorised Invoice Registration Portal to report their e-invoices. The government has authorised multiple IRPs for this purpose.

Step 3: Complete Registration

Open the selected IRP and choose the registration or sign up option.

You may need to provide details such as:

● GSTIN

● Registered mobile number

● Registered email ID

● Username

● Other details requested by the portal

An OTP may be sent for verification.

Step 4: Create Your Login

Once your details are verified, create your username and password. Keep them safe, as you’ll need them to log in later.

For example, you can follow the IRIS IRP Registration steps to sign up as a taxpayer user.

How to Login to the Portal?

● Open the portal

● Select the Login option

● Enter your username

● Enter your password

● Complete the captcha or other security step shown

● Submit the details

You can then access the available e-invoice services.

What Details are Needed for e-Invoice Portal Registration?

The exact information can depend on the IRP you choose. However, businesses should generally keep their GST details and registered contact information ready.

Information	Why it may be needed
GSTIN	Identifies the registered business
Registered mobile number	Used for OTP verification
Email ID	Used for communication
Username	Used for login
Password	Secures the account
Authorised person details	May be required for verification

It is better to use the details linked to your GST registration to avoid verification problems.

Can One Login Manage Multiple GSTINs?

Some IRP portals allow users to manage multiple GSTINs under one login.

For example, IRIS IRP provides a My GSTINs option where users can add, view and manage multiple GSTINs from one login.

This can be useful when a business operates in multiple states.

Why Is My GSTIN Not Showing as Enabled?

There can be different reasons why a GSTIN does not appear as enabled.

First, check whether your business actually falls under the e-invoicing rules. You should also check the GSTIN’s enablement status on the e-invoice system.

The government has clarified that portal enablement and legal applicability are not exactly the same thing. Enablement mainly allows eligible taxpayers to access and test the e-invoice reporting system.

If your business should be enabled but the status is different, contact the portal support team.

Is e-Invoice Registration the same as GST Registration?

No. These are two different things.

GST registration is the process of registering your business under GST and obtaining a GSTIN.

e-Invoice registration related to accessing the e-invoice reporting system when e-invoicing applies to your business.

Do I Need to Use the e-Invoice Portal?

Not always. You can report e-invoices through an authorised portal or use billing or accounting software connected to the e-invoice system.

This is helpful for businesses with many invoices, as you don’t have to enter the same details again and again.

Can Billing Software Help?

Yes. Billing software can make e-invoicing easier by keeping your sales and invoice details in one place. You don't have to enter the same details again and again. A billing app like Swipe helps you manage everything in one place. This makes daily billing simpler and more organised.

Know about Best Billing Software

What Happens After an Invoice is Reported?

Once the eligible invoice details are reported to an IRP, the system processes the information and generates an IRN for a valid e-invoice.

The IRP also provides a QR code along with the e-invoice details. The government guide explains IRNs are generated through authorised IRPs for reported invoices.

This helps businesses keep a clear record of invoices reported through the e-invoice system.

If you need to cancel e-invoice, you can also learn how to cancel an e-invoice cancellation process

Conclusion

GST e-Invoice portal registration and login becomes easier once you understand the basic steps. First, check if e-invoicing applies to your GSTIN. Then choose an authorised portal, sign up, verify your details and create your login.

For businesses handling many invoices, using reliable billing software can make the overall process easier. Swipe helps businesses keep their billing records organised, so you can spend less time managing paperwork and more time running your business.

FAQs

1. Is GST e-invoice registration free?

The government guide states that reporting e-invoices and generating IRNs on the authorised IRP portals is free of charge.

However, if you use paid billing, accounting or software services, those services may have their own charges.

2. Can a small business use the e-invoice portal?

A small business can use the system if it falls under the applicable e-invoicing rules. Turnover alone is not the only thing to consider, as exemptions and other conditions may apply.

Check your GSTIN’s status on the official e-invoice portal before starting.

3. Can I register on any authorised IRP?

Yes. Eligible taxpayers can register with an authorised IRP for reporting e-invoices. The GST system has multiple authorised IRPs, so businesses can choose a suitable option.

4. Can I change my e-invoice portal later?

The e-invoice system allows taxpayers to use authorised IRPs. If you want to move from one portal or method to another, check the registration and onboarding process of the new IRP before making the change.

Keep your GSTIN and registered contact details ready.

5. Can I check an e-invoice without logging in?

Yes, e-invoice verification options are available separately. The government guide mentions the Search IRN facility and the GSTN e-Invoice QR Code Verifier for checking reported e-invoices.

This means you do not always need to open your business login just to verify an e-invoice.

6. Can I generate e-invoices in bulk?

Yes, bulk generation is possible through supported systems and IRP facilities.

For example, IRIS IRP provides a bulk upload facility along with web based e-invoice generation.

7. Is e-invoice the same as an electronic PDF invoice?

No. A normal PDF invoice is simply an invoice in digital format. An e-invoice under GST is an invoice reported to an authorised IRP and authenticated through the e-invoicing system, with an IRN generated for a valid document.

8. Does every GST invoice need an e-invoice?

No. E-invoicing applies to taxpayers and transactions covered by the applicable GST rules.

There are also specified exemptions. So, businesses should check the current government rules instead of assuming that every GST invoice needs an IRN.

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