New

Published on:

March 24, 2026

Swipe Admin

Blog |

Explore GST

Top Reason For E-Way Bill Rejection

Introduce e-way bill to track and control goods movements under Goods and Services Tax (GST). However, in reality, many e-way bills are rejected due to small mistakes, leading to penalties, delays and unnecessary burdens. In this article, we will understand the reasons for e-way bills rejection.

What Is an E-Way Bill?

The e-way bill is an online (digital) document that is generated on the Goods and Services Tax (GST) portal when goods are transpoted from one location to another location.

In simple meaning:

When goods move on the road, e-way bills become their identity card.

If the bill is not valid or contains incorrect information, it may lead to penalties.

When is an e-way bill mandatory?

Generating a E-way bill is compulsory when:

The value of goods is more than Rs 50,000

Goods are in inter-state movement (from one state to another state)

The e- way bill is required for inter-state movement in certain cases

Goods are moved for any purpose such as :

Sale

Stock transfer

Job work

Goods return

Branch transfer

Who can generate e- way bills?

Supplier: When the supplier is registered and they dispatch the goods.

Recipient: When supplier is unregistered.

Transporter: When the supplier or recipient does not complete Part-A or add vehicle details later.

YOU SHOULD LEARN - Can You Generate an E-Way Bill Without a GST Number

What is the main objective of e-way bills?

There are some clear objectives:

To control tax evasion

To ensure proper tracking of goods movements

To stop fake invoicing and illegal transport

To increase transparency and discipline in the GST system.

Know the Reason of E-way Rejection

1 Incorrect GSTIN Details:

The biggest reason for e-way bill rejection is incorrect GSTIN entry.

Incorrect GSTIN for supplier or recipient

Minor typing errors

Use of cancelled or inactive GSTIN.

The GST portal validates the GSTIN automatically. If the GSTIN is not valid, the e-way bill will also be invalid and can be rejected.

2 Invoice and E-way Bill Data Mismatch:

It is mandatory to have consistency in invoice and e-way bill data. If both details do not match, then there is a high chance of rejection.

‍Common mismatch include;

Differences in invoice data

Invoice number mismatches

Taxable value and GST amount difference

At the time of checking, the GST officer verifies the invoice and e-way bill. If they find a mismatch, they can stop the goods in transit.

3 Wrong HSN Code or Improper Goods Description:

Do not take the HSN code and goods description lightly, as it is a serious compliance mistake.

Mentioning an incorrect HSN code

Using generic description such as “goods”, “items” or “materials”

Mismatch between HSN code and actual goods nature.

4 Invalid or Incorrect Vehicle Number:

It is mandatory to have the correct vehicle detail mentioned in Part-B is mandatory. If the vehicle number is wrong, then the e-way bill becomes practically ineffective.

‍Common vehicle related errors:

Missing state code

Falling to update details after changing the vehicle

Typing or format mistake.

5 Expired E-way Bill:

E-way Bill validity are distance based:

Previously limited to 200 km

Additional validity for additional details

If the goods are delivered late and the e-way bill expires, it is a clear GST violation. Traffic delays and vehicle breakdowns are generally not acceptable reasons.

6 Distance and Transit Time Mismatch:

The E-way bill automatically calculates expected transit time. Issues arise when;

The entered distance is low, but the actual route is large.

The selected route is unrealistic

Goods movement appears illogical and suspicious.

7 Duplicate E-way Bill For the Same Invoice:

Generating multiple e-way bills for the invoice creates compliance risks.

Generating the same e- way bills for an invoice number

Not generating fresh e-way bills properly after cancelling previous ones.

8 Cancelled Invoice But Active E-way Bill:

If the invoice has been canceled but the e-way bill is still active and goods are moving, this is a serious non- compliance.The department perceives this situation as:

Goods movements are invalid or fake

Due to this e-way bill can be rejected and penalty also.

9 Transporter ID Error:

Transporter related mistakes can also become the reason of e- way bill rejection.

Transporter’s GSTIN inactive

Mention wrong transporter if

Authorization mismatch.

10 Part -B Not Updated properly:

Only generating Part- A and dispatching the goods it's against the GST rules.

Common Part-B Mistakes:

Part-B is not updated after changing the vehicle.

Incomplete updates in multiple vehicle movements.

Reason	Why It Happens	How to Avoid
Wrong GSTIN	GSTIN is typed incorrectly or is inactive	Always verify GSTIN before generating e-way bill
Invoice Mismatch	Invoice details and e-way bill details do not match	Check invoice details carefully before entry
Wrong HSN Code	Lack of proper knowledge about HSN codes	Use the updated HSN code list
Vehicle Number Error	Vehicle number entered wrongly in Part-B	Enter vehicle number exactly as per RC
Expired E-way Bill	Delay in transportation of goods	Track validity and plan transit properly
Distance Mismatch	Wrong distance entered in e- way bill	Check approximate distance using Google Maps
Duplicate E-way Bill	Poor invoice and record management	Maintain invoice wise e-way bill records
Cancelled Invoice	Invoice cancelled but e-way bill not cancelled	Cancel e-way bill immediately after invoice cancellation
Transporter ID Error	Transporter details are not verified	Use only authorised and active transporters
Part-B Missing	Vehicle details not updated	Update Part-B before starting goods movements

Conclusion

The main reason for e-way bill rejection is not complicated GST rules, it's small mistakes that are avoided. If you correct the basic information such as ,GSTIN, invoice details, and HSN code, then easy maximum rejections can be avoided.

FAQ

1 If the e-way bill expires then what procedure should be followed?

If the validity of e-way bill has expired, then transporting goods on the basis of that e-way bill is considered a GST violation. In such a situation, it's essential to generate a new e- way bill before moving the goods.

2 What to do if there is a change of vehicle during transit?

If a vehicle changes hands during transit such as due to breakdown, transshipment, or a route change there's no need to cancel the e-way bill. In this case, updating the new vehicle number in Part-B is mandatory. If the Part-B is not updated at the time of checking the vehicle details do not match then e- way bill can be considered invalid.

3 What is the time limit of e- way bill cancellation?

Limited time window is available for cancelling a e- way bill, which is counted at the time of generating. If the goods have been transported or movement has started, the cancellation of an e- way bill is not allowed. If the e- way bill is generated wrong then immediate cancellation is the best option.

Featured Posts

GST Rates HSN Code 8705 for Special Motor Vehicles

GST Rate and HSN Code for Tobacco and Manufactured Tobacco Substitutes - Chapter 24

NEIDS: Boosting Industrial Growth in the Northeast

GST Rates for Manufactured Tobacco Substitutes: HSN Code 2403 Explained

Other Mechanical Appliances GST Rates and HSN Code 8479

Depreciation as per Section 32 of the Income Tax Act

Time, Value, and Place of Taxable Supply Under GST

Education Services GST Rates and SAC Code 9992

Featured Posts

Looking for a billing software?

Quick Links

Learn More

Testimonials